From invoice creation to organized back-office support — we handle your billing so you can focus on building.
Invoice Creation & Management
Professional invoices created accurately and on time. We manage your entire invoice lifecycle from creation to delivery and follow-up.
Customer Statements
Clear, organized account statements prepared and sent to your customers on a consistent schedule.
Credit Memos
Accurate credit memo processing for returns, adjustments, and corrections — recorded properly in your system.
Billing Support
Responsive billing support to address discrepancies, disputes, and customer inquiries professionally.
Payment Tracking
Comprehensive tracking of outstanding balances, payment statuses, and aging reports.
QuickBooks Online Support
Experienced with QuickBooks Online workflows — invoices, payments, reconciliation, and reporting.
Why BlueLine Billing
Stop chasing invoices. Start getting paid.
The Problem
Most contractors lose money every month because:
Invoices are sent late or forgotten
Clients delay payments
There is no follow-up system
Cash flow becomes unpredictable
👉 This costs you time, stress, and money.
The Solution
BlueLine Billing manages your entire billing process:
Invoice creation & sending
Payment tracking
Follow-ups until you get paid
Organizing your accounts
QuickBooks support
The Results
With BlueLine Billing you get:
Faster payments
Less stress
Organized cash flow
More time to focus on your work
No more chasing clients
Who We Serve
We specialize in billing support for:
Construction contractors
Independent tradesmen
Small construction companies
Service-based businesses
Pricing
Simple, Volume-Based Plans
No hidden fees. No long-term contracts. Just reliable billing support scaled to your operation.
Starter
$199/month
Up to 15 invoices / month
For contractors with low invoice volume.
Invoice creation
Mark invoices as paid
Basic invoice tracking
Email support
Best for: Small contractors and owner-operators
Most Popular
Professional
$549/month
Up to 60 invoices / month
For growing contractors needing organized billing.
Everything in Starter
Monthly customer statements
Credit memos
Customer & service setup
Monthly billing reports
Email support
Best for: Established small businesses
Growth
$899/month
Up to 150 invoices / month
For companies with higher invoice volume.
Everything in Professional
Weekly billing reports
Payment tracking
Customer & service management
Priority support
Best for: Growing contractor companies
Business
$1,299/month
Up to 300 invoices / month
A fully outsourced billing department.
Everything in Growth
Weekly & monthly reporting
Priority processing
Full billing management
Advanced billing oversight
Dedicated workflow support
Best for: Established contractors with multiple crews
Our Error GuaranteeIf we make a billing mistake, we fix it for free — no questions asked. Your invoices go out right, or we make it right.
Need more than 300 invoices/month or a custom scope? Contact us for a tailored enterprise quote.
Our Process
How BlueLine Billing Works
A streamlined four-step process designed to keep your billing organized, accurate, and delivered on time.
01
Send Your Job or Billing Information
Securely submit your project details, customer data, and billing records through our organized intake process.
02
We Organize & Process the Billing
Our team reviews, organizes, and processes all billing data with precision — entered directly into QuickBooks Online.
03
Invoices & Statements Are Prepared
Professional invoices, customer statements, and credit memos are formatted, reviewed, and prepared for delivery.
04
Documents Delivered & Tracked
All documents are delivered professionally and tracked for payment status, giving you full visibility at every stage.
Billing Pipeline
Info Received
Customer data + project details submitted
↓
Data Organized
Entered into QuickBooks Online
↓
Documents Prepared
Invoices, statements & credit memos
↓
Delivered & Tracked
Full payment visibility & follow-up
Who We Are
About BlueLine Billing
BlueLine Billing provides reliable billing and administrative support for contractors and construction businesses. Our goal is to help companies stay organized, reduce paperwork, and improve billing efficiency using structured systems and modern tools.
Reliable. Organized. Professional.
Specialized in contractor and construction billing
QuickBooks Online trained and experienced
Structured workflows for consistent results
Remote-friendly and easy to onboard
Transparent communication at every step
Scalable support as your business grows
Why BlueLine Billing
Stop chasing invoices. Start getting paid.
We help contractors and tradespeople get paid faster — without the paperwork. Built for construction businesses who'd rather be on the job than in the office.
The Problem
Late invoices, delayed payments, unpredictable cash flow.
→
Our Solution
We handle invoicing, payment tracking, and follow-ups through QuickBooks Online.
→
The Results
Faster payments, less stress, more time for your jobs.
What makes us different
Organized Systems
Structured processes ensure every invoice, statement, and document is filed and tracked correctly.
Fast Turnaround
24-hour turnaround on invoice creation and billing tasks so your cash flow stays on track.
QuickBooks Online Native
Deep familiarity with QBO workflows — we work directly in your existing software environment.
Reliable Admin Support
Dependable back-office assistance you can count on, delivered consistently every billing cycle.
Bilingual Support
Full support in English and Spanish — contracts, calls, and day-to-day communication in your preferred language.
Modern Workflow Tools
Efficient digital processes that reduce paperwork and improve overall billing accuracy.
Everything you need to know about billing, cancellation, and how we work.
How does automatic billing work?
When you sign up, you authorize a recurring monthly charge through Stripe. The first charge happens immediately (prorated if you sign up mid-month). After that, you're charged automatically on the 1st of each calendar month. You'll receive an email receipt after every successful payment, and a reminder 3 days before each renewal.
Can I cancel anytime?
Yes. You can cancel your subscription at any time with 30 days' written notice before your next billing date. Cancellations are effective at the end of the current paid month — there are no refunds for partial months. To cancel, you have two options: (1) Self-service through our Stripe Customer Portal — you'll receive the access link in your welcome email; or (2) Email us at support@bluelinebilling.com and we'll process your cancellation manually.
When is my first charge?
Your first charge is processed immediately when you complete checkout. If you sign up on a day other than the 1st of the month, your first charge is prorated based on the remaining days in that month. Your second and all future charges happen automatically on the 1st of each month going forward.
What if I need to change plans?
You can upgrade from Starter to Professional (or downgrade) at any time through your Customer Portal or by emailing us. Plan changes take effect on the 1st of the next calendar month, with proration applied automatically. Upgrades may include immediate access to additional Pro features.
How do I give access to my QuickBooks Online?
After signing up, log into your QuickBooks Online account, go to Settings → Manage Users → Accounting Firms, and invite support@bluelinebilling.com. We'll accept the invitation and confirm access within 24 hours. This is the secure, official way QuickBooks recommends for accounting professionals — we never need your QBO password.
What happens if a payment fails?
If a scheduled payment fails (insufficient funds, expired card, etc.), Stripe will automatically retry the charge up to 3 times within 10 business days. You'll receive an email notification with a secure link to update your payment method. If the issue isn't resolved after 15 days, your service may be temporarily paused until the balance is cleared. A $35 late fee may apply per failed attempt.
How do I update my payment method?
Use the Customer Portal link we send you in your welcome email. You can update your card, switch from card to bank (ACH), change your billing address, and download past invoices — all without contacting us. If you need help, email support@bluelinebilling.com.
Are my data and payments secure?
Yes. All payments are processed through Stripe, a PCI Level 1 certified payment processor used by millions of businesses including Amazon, Shopify, and Lyft. We never see or store your card numbers or bank credentials. Your customer and billing data are protected by strong passwords, two-factor authentication, and encrypted file storage. We never share your data with third parties except as required to provide our services (e.g., Stripe for payments, QuickBooks Online for accounting).
Do you provide tax, accounting, or legal advice?
No. BlueLine Billing provides administrative billing and bookkeeping support services only. We are not a Certified Public Accountant (CPA), licensed attorney, or financial advisor. For tax preparation, tax planning, legal advice, or financial planning, you should engage a qualified licensed professional. We can help organize your billing records to make working with your CPA much easier.
What if I need more than 300 invoices per month?
Contact us at support@bluelinebilling.com for a custom enterprise quote. We work with high-volume contractors and construction companies on tailored pricing based on invoice volume, complexity, and additional services needed.
Which plan is right for my business?
It depends on your monthly invoice volume: Starter ($199) — up to 15 invoices, perfect for owner-operators just starting out. Professional ($549) — up to 60 invoices, ideal for established small businesses. Growth ($899) — up to 150 invoices, designed for growing companies. Business ($1,299) — up to 300 invoices, a fully outsourced billing department for established contractors with multiple crews. Not sure? Book a free 15-minute discovery call and we'll recommend the right fit.
What happens if I exceed my plan's invoice limit?
We never stop or refuse work — additional invoices beyond your monthly limit are billed at a small per-invoice overage rate (Starter $13, Professional $9, Growth $6, Business $5 per extra invoice) and invoiced at month-end. If you consistently exceed your plan, we recommend upgrading to save money long-term.
Do you communicate directly with my customers?
No. All communication with your customers occurs EXCLUSIVELY through QuickBooks Online's automated systems (invoices and statements). BlueLine Billing does NOT directly call, email, text, or message your customers under any circumstances. We work behind the scenes, and all customer-facing decisions and direct communication stay with you.
How do I submit my billing info to you?
You choose the method that works best for you: Email (support@bluelinebilling.com), WhatsApp or SMS ((813) 897-1486), or Facebook Messenger. You submit twice per week — Mon/Tue and Wed/Thu — to keep your invoicing on schedule.
Do you speak Spanish?
Yes! We provide full bilingual support in English and Spanish. Discovery calls, day-to-day communication, contracts, and customer-facing documents are all available in your preferred language. ¡Sí, hablamos español!
How long does it take to get started?
Fast. Once you sign and your first payment confirms via Stripe, we reach out within 1 business day to get your QuickBooks Online access set up. From there, you can expect your first invoice cycle to be running within 48 hours — no back-and-forth, no delays. The sooner you send us your job info, the sooner your invoices go out.
Do I need to use QuickBooks Online?
Yes. Our services are built around QuickBooks Online (QBO). If you don't have a QBO subscription yet, you'll need to set one up before we can start. We can recommend the right QBO plan based on your business size. Note: Your QBO subscription is paid directly to Intuit and is separate from our service fee.
Where are you based?
BlueLine Billing is based in Houston, Texas. We work remotely with contractors across the United States. While we're proud to serve our Greater Houston community, our services work for any U.S.-based contractor who uses (or wants to use) QuickBooks Online.
What if I'm not happy with the service?
Let us know — we're committed to making it right. Reach out to support@bluelinebilling.com and we'll address concerns within 24 business hours. Because we're month-to-month with no long-term contract, you can cancel anytime with 15 days' written notice if it's not the right fit.
Still have questions? Contact us and we'll respond within 24 hours.
Get In Touch
Let's Simplify Your Billing Process
Ready to take billing off your plate? Tell us about your business and we'll get you set up fast.